Whether you want to forward emails to a team member you are onboarding or proof of payment receipts to a vendor in bulk, Gmail attachments just don’t cut it. You have two ways to do this. You can either select and drag multiple emails into a new message and send them or forward them as attachments in the form of .EML files.
The Problem with .EML Gmail Attachments
Emails as attachments that are sent as .EML files that do more harm than good. While most mail clients, including Gmail, support these, they need to be downloaded and look messy and unprofessional. These open in a new window when clicked, which most people may be opposed to since they may think the attachment is a virus.
Additionally, these file attachments do not render well or as expected in Gmail. You can only download and preview .EML attachment files using third-party tools rather than natively, i.e., on the email platform, which defeats their purpose.
You will face none of these issues if you convert emails into PDFs before forwarding them.
Top 3 Benefits of Converting Emails to PDF
There are several reasons why most people convert emails to PDFs before forwarding them; search being the main one:
1. Send Multiple Attachments
You can organize your messages by saving multiple emails into PDFs before forwarding them. You can package multiple emails as a single PDF rather than converting them one at a time which can take a lot of time and effort.
2. Find Files and Messages Easily
Since you will be able to condense large emails into a single PDF, you can store them easily for viewing later. Plus, these files can be organized with little effort. Create an archive of emails for your lawyer, vendors, boss, and team members. This way, you can send one email rather than a stream of them, which can be frustrating for recipients and you.
3. Simplify Email Search
When a deadline is approaching, nothing is more frustrating and nerve-wracking than a cluttered email account. You can waste hours searching for invoices, receipts, materials, and more, but not if you convert those emails to PDFs. These files will pop up immediately with a simple search which comes in handy if you manage multiple accounts. Add labels to PDF emails, and you can simplify your search further.
How to Save Gmail Labels to PDF
cloudHQ has a handy Chrome extension that allows users to save emails to PDF. You can use this app to save and convert all PDF emails in a single Gmail label, sub-label, or entire email account.
To apply an email message to a Gmail label, click on ‘Create new label’ on the left-hand side of the list. Type the label’s name when prompted and then click on ‘Create.’ And voila, you have a new label. Apply it to all related emails to make your job easier. Here’s a guide to help make it easier for you:
Follow these simple steps to convert Gmail labels into PDFs:
- Sign into your Gmail account and look left in your inbox to locate the label you want to change into PDF. You can find it by clicking on the ‘More’ button if you don’t spot it.
- Click on the three dots or on the down arrow button on the label to open a menu.
- Choose ‘Save label to PDF,’ tweak options and click on ‘Start conversion.’
- Forwarding emails as PDFs rather than .EML files will make your workload easier to manage and make you look more professional.
Save Emails to PDFs in Gmail Easily with This Tool from cloudHQ
The Save Emails to PDF tool from cloudHQ has made forwarding emails easier than ever before. Ensure only intended recipients can access confidential email attachments, add page numbers, merge emails, and export them in PDF.
You can also batch save emails in PDF straight from your Gmail account to your hard drive in several different formats. These include paginated PDFs, HTML, TXT, and zip files filled with PDF emails. Securely share critical emails with lawyers, team members, upper management, partners, and more. All they need to do is click on the secure link, and they will get full access to the emails and their contents.