Lawyers are often imagined as serious people, always dressed in business attire, handling a great stack of important papers. Law firms and law offices are thought to be cluttered with papers, document folders, and boxes that an attorney and their legal aids have to spend days searching through.
However, this old-fashioned organization and archiving method for important legal documents has drastically improved in the last decade, thanks to technological advancements. Nowadays, lawyers simply carry a laptop or iPad with important PDFs instead of thick binders and folders.
Adobe considers PDFs to be the best file format for businesses. The PDF file format has become a standard for the legal industry as courts share national court forms and case opinions in this file format. It is a great format to store, annotate, share, and read on any device. This is why it makes sense for a law firm to have key PDF tools to offer their employees ease while working on various cases.
Converting Emails to PDF for Legal Purposes
Most legal professionals, especially lawyers, work around tight deadlines and are always on the go, handling different cases. With a tool that allows you to bulk-save emails into PDF form within minutes, you can work on broad discovery requests from the opposing counsel more efficiently. Save Emails to PDF is a fantastic chrome extension by cloudHQ that allows you to save your choice of emails from Gmail into PDF form within minutes.
Keep a Record of Client Communication
If you are an attorney at a law firm and want to save a client’s emails for e-discovery, you can easily compile all the evidence together with your client. First, export all the emails to Google Sheets, collaboratively go through them with your client, and then export the edited emails from Google Sheets to PDF. Here’s how. The best thing about this flow, is that it retains the attachments and gives you an opportunity to go through the emails with your client.
Batch Save Emails Regarding a Specific Case
No matter if you want to convert 5 or 20 emails regarding a case into a PDF, you can easily achieve your goal with the batch save option present for this extension. You can save multiple emails in a single paginated PDF or a zip file with separate PDFs. This can allow law firms to keep communication and documents regarding a specific case organized and ready for review whenever the need arises.
Securely Share Emails in PDF Form
Since most legal documents and communication shared between the client and attorney are confidential, upkeeping their privacy is a law firm’s top priority. With Save Emails to PDF secure sharing features, lawyers can share important compiled documents with their clients with review and request compiled emails from them in the same way. The chrome extension allows you to build a safe link for sharing a created PDF with colleagues and other legal aids on a case.
Create Compact PDFs According to Your Use
Even though you might not be saving legal files in your office physically, storing unnecessarily bulky files on your laptop or mobile device can take up quite a lot of memory. Save Emails to PDF offers you the chance to back up emails in the form of compact PDFs that only contain important information. This can allow you to sift through information more quickly and ensure more effective collaboration.
Encrypt PDFs to Ensure Security
Emails sent from the client are confidential and can be quite sensitive in nature. To ensure the client’s privacy and uphold client-attorney privilege, law firms can encourage lawyers to encrypt PDF files containing important emails when sharing them with the client and vice versa. Since the Save Emails to PDF chrome extension offers 256-bit military-grade encryption, the data stored in the PDF is impenetrable and cannot be accessed without a password.
Summary
If you are a lawyer looking for PDF tools to make email management, archiving, and sharing easier, you should install and try out the Save Emails to PDF Chrome extension by cloudHQ. It is a spectacular tool for anyone in the legal industry, especially law firms, since they require efficient, secure, and reliable tools for sharing information and collaboration.